Travel Grant


Through the kind assistance of our corporate partners, NAOSMM helps members supplement travel expenses with a multitude of different funds and grants. These typically include, but are not limited to, the Sigma-Aldrich Professional Training Fund Award, the Thermo Fisher Nalge Nunc Professional Training Fund Award, Newsline Advertisement Funds, the NAOSMM Seminar and Trade Show Attendance Grants.

 

Travel funding criteria:
One application will apply to all available Assistance Grants/Funds. The following guidelines will be used by the NAOSMM Awards Committee to determine which applicants will receive which Grant/Fund:

  1. Applicants must be a regular NAOSMM member with current year's dues paid.
  2. New members are strongly encouraged to apply and are given preference for all Grants/Awards. The Thermo Fisher Nalge Nunc Professional Training Fund is specifically designed for new members/first-time attendees.
  3. Applicants must be currently employed at a stockroom/laboratory-related job or as purchasing agent of laboratory supplies by a university, college, private or corporate institution.
  4. Applicants may request funding every year. However, those applicants that did not receive funding in the prior year will be given higher priority.
  5. Current Executive Board members and Awards Committee members are ineligible.
  6. Members who receive full reimbursement from their employer to attend the conference are ineligible. A statement from the employer indicating the amount the institution will contribute is required.
  7. All applications postmarked/faxed by April 30 will be given first consideration for funding. Those postmarked/faxed after April 30 will be considered only if funds become available.
  8. Award amounts will vary per applicant's financial need and total funds available. Funds awarded are intended to defray lodging and/or transportation costs incurred by member's attendance. Awards do not cover meals, tipping or other incidentals. A co-pay will be determined each year depending on the amount of funding available and the number of applicants. The deductible will have a sliding scale, with first-time attendees paying the least co-pay, and then Committee members level higher and finally general members with the highest co-pay expense.
  9. Sharing a room with another member will eliminate the co-pay for those members. Deciding to share a room after receiving an award for which you declared you wouldn’t share a room will be considered for a co-pay increase, depending on funds available.
  10. Award recipients must register for conference by the June deadline.
  11. Airfare will be reimbursed with the exception of seat selection, additional luggage or other incidental charges.
  12. Airfare, bus or train tickets must be purchased at least three weeks before travel.
  13. Mileage will be reimbursed up to the cost of a airfare into the conference.
  14. Hotel stays other than in the conference city due to layovers will be reimbursed only if a reasonable explanation is given.
  15. Only non–valet hotel parking fees will be covered by the travel award.
  16. Recipients of travel funds are required to stay at the official designated conference hotel.
  17. Neither car rental nor parking will be funded for those flying to the conference.
  18. Recipients of any award must attend at least three FULL days of the Conference. (Example: Monday-Wednesday or Tuesday-Thursday).
  19. Applicants may request no more than 5 nights lodging compensation (or 6 nights if they are a Committee Chair whose attendance is required at the Sunday Board Meeting).
  20. Applicants who have been given an award will be notified of the award amount in early June (sooner if possible) and will be recognized at the Vendor Lunch on Tuesday.
  21. Award checks WILL NOT be distributed at the conference. Reimbursement checks will be mailed to recipients within four weeks after the conference. Grant recipients are required to itemize and submit the following:
    1. Copy of award letter
    2. original receipts
    3. reimbursement request form
    4. reimbursement worksheet (if requested)
If you have additional questions, please feel free to contact the Awards Committee at naosmmawards@gmail.com